TABLE OF CONTENTS


RFP Management by DerbySoft is an online one-stop platform for hotel RFP management and contract signing.

 



Overview

The DerbySoft RFP tool allows TMCs to find high-quality accommodations that meet their corporate customers’ travel needs and budgets. 

With the DerbySoft RFP tool, TMCs can go through the end-to-end process including hotel discovery, information gathering, price negotiation, and contract signing online.

 

 

RFP Process

TMC and corporation login to DerbySoft Unified Platform and manage the RFP process as below:

  • Set up RFP, Invite Hotel, Negotiate, and Sign Contract Online.
  • Preferred hotels load the negotiated rates into CRS/PMS for corporate travelers to book.

 

 

Core Value for TMCs and Corporate Customers

  • Time Saver

    Online RFP tool replaces manual management and offline communication, improving operational efficiency by over 50%.

  • Best Selection

    DerbySoft consolidates 100K+ hotels suitable for business travel scenarios, which enables the expansion of TMC’s hotel coverage.

  • Digital Intelligence Empowerment

    Able to reach a competitive procurement price by analyzing multidimensional historical data and comparing it with standard hotels.

  • Compliance and Transparency

    The RFP process can be tracked in real-time, and online reporting enables TMCs to monitor the rates from the beginning.

     

Core Value for Hotels

  • One-stop for RFP Management

    Simultaneously manage online multiple enterprise clients and respond quickly to diverse requirements to increase success rates.

  • Local Support Services

    Cater to your requirements with the local support team.

  • Save Time with Preset Answer Templates

    Preset answer template that can be auto-filled to each RFP you received.

  • Rates Synced and Fast to the Market

    Rates synced to the TMC system immediately after the agreement between the hotel and TMC, saving time and no opportunity loss for new bookings.